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Culture

Butler Sherborn have established themselves as leading property specialists within the Cotswolds. They deliver the best value, client focused service in the region with enthusiasm, passion and integrity.

Policy

Butler Sherborn is committed to providing an equal working environment for all its employees.

Training and development

Training and development is a key focus for Butler Sherborn for its existing members of staff as well as those coming on board.

Current Vacancies

If you are interested in working with Butler Sherborn in a role we are currently advertising, please send in your CV along with a covering letter telling us what you feel you could bring to us.

 

Business and Finance Manager

A senior position in the financial and practical management of our LLP business as “The Cotswold Property Specialist”.   Based in Cirencester, but also covering offices in Stow and Burford.

Role

This is a new position within Butler Sherborn and incorporates the financial and practical management of the firm along with overseeing the financial management of our property management clients. You will support the Partners and heads of departments in running the firm as well as managing a Bookkeeping and Admin Assistant. A summary of the key areas of work include:

Financial:

  • Cashflow / Budgets / Management Accounting
  • Financial reporting to Partners and Bank
  • Tax computations / P11d’s / Overseeing VAT returns

Business Management:

  • Human Resources / Compliance
  • Office leases and repairs / Insurances
  • Procurement

A full job description is available on request.

Who We Are:

We are a small LLP with 3 partners, 3 offices, 15 employees and other self-employed support - specialising in Residential Sales and Lettings, Farm & Estate Management, Professional Valuations, Land Sales and Acquisitions and Equestrian.

“Butler Sherborn is a tight team not just in each branch, but across the firm. Our value is in our staff, who are chosen for their dedication to clients, expertise and inexhaustible energy in achieving desired conclusion for our clients”. -  Sam Butler, Senior Partner

Key Requirements:

  • Management accounting and Business management
  • Communication Skills and Leadership
  • Organisation and time management

Hours of Work & Remuneration:

It is envisaged that the role will be  equivalent to 3 or 4 working days per week.  Working hours and remuneration will be tailored to the role and the experience of the individual.

How to Apply:

Please submit your covering letter and CV to Gemma Potter at gemma@butlersherborn.co.uk.  A detailed job description can be requested via the same email address.

Next Steps:

All applications will be treated in strict confidence, reviewed and shortlisted for an initial interview stage.  We will respond to all applications, whether shortlisted for interview or otherwise.

Finance and Admin Department

Position:  Business and Finance Manager (3 to 4 days /week est – tbc)

Role: Oversee financial management and reporting of BS and its clients along with managing business requirements of BS. Communicate with partners and heads of department as needed and manage a “Book keeper & Admin Assistant”

 

Butler Sherborn

Financial
  • Drafting annual budgets & interim forecasts for the firm as a whole, offices & departments
  • Production, analysis and reporting of monthly management figures with creditors & debtors, pipeline figure,  trends and statistics
  • Quarterly cash flows & forecasts
  • Production of P11d’s for HMRC and distribution to staff
  • Supply annual tax return information and advance calculation & payment of tax (Jan & July) plus overseeing quarterly VAT returns
  • Year end accounts for presentation to Accountants and supply supporting information as needed
  • To provide financial advice to support strategic business decisions
  • To provide quarterly performance reports to our bank manager
  • To create a system for providing performance statistics which can be used for internal management, decision making and external PR/marketing
  • Support any expansion, merger, franchise, re-structuring or strategic proposals which may require presentations to the Bank
  • Debt Management
  • Procurement and management of accountancy software systems
  • Help set and review annual client accounting fees
  • Assist in identification and feasibility of commercial business opportunities
  • To attend monthly agency and rural meetings / and quarterly partners meetings
  • Being the point of contact with BS’s accountants and solicitors

 

Operations
  • HR – recruitment/ managing employment contracts / implementation of wage reviews / managing pensions / issuing contracts / updating staff policies / managing appraisals and training requirements / induction handbook / holiday and absence records (accepting that  employment law advice/support will be needed from others)
  • Managing admin & ensuring compliance with legislation & regulations e.g Estate Agency Act / Property Misdescriptions/ Health & Safety / GDPR / Money Laundering / Anti Bribery / RICS Money Handling and other Regulations / ARLA / Terms of business & Complaints etc.
  • Company Cars and car parking – procurement and management
  • Utilities – procurement and management
  • Hire Purchase Contracts / Telephone & IT– procurement and management
  • Overseeing Office leases and repairs
  • Arranging and managing Office, Car, Professional Indemnity Insurance and Health Insurance
  • Agency and Contact database + Property Portal procurement and management

 

Clients
  • To provide more complex farm and estate bookkeeping services including preparation of budgets & management accounts and estimation of tax liabilities
  • To support the Rural team in the development of their business
  • To have a wider appreciation and awareness and understanding of the implications of Capital Allowances, income and national insurance taxation and VAT.
  • Attending client meetings when required to discuss financial management
  • To ensure delivery of the Rural Departments “Service Level Requirements” for Estate, Farm & Property Management

 

 

 

Book Keeper and Admin Assistant

A support position in the financial and practical management of our LLP business as “The Cotswold Property Specialist”.   Based in Cirencester, but also covering offices in Stow and Burford.

Role

To support the Business and Finance Manager, the Partners and our clients by providing day to day book keeping along with finance and business administration support. A summary of the key areas of work include:

  • Cashflow and budget management
  • Managing banks accounts and “client money”
  • Wages / Pensions / VAT returns
  • Book keeping / banking / rent collection / tenants deposit
  • Service Contracts

A full job description is available on request.

Who We Are:

We are a small LLP with 3 partners, 3 offices, 15 employees and other self employed support - specialising in Residential Sales and Lettings, Farm & Estate Management, Professional Valuations, Land Sales and Acquisitions and Equestrian.

“Butler Sherborn is a tight team not just in each branch, but across the firm. Our value is in our staff, who are chosen for their dedication to clients, expertise and inexhaustible energy in achieving desired conclusion for our clients”. -  Sam Butler, Senior Partner

Key Requirements:

  • Book keeping
  • Financial management
  • Organisation and time management
  • Knowledge of rural and residential property beneficial

Hours of Work & Remuneration:

It is envisaged that the role will be equivalent to 3 or 4 working days per week.  Working hours and remuneration will be tailored to the role and the experience of the individual.

How to Apply:

Please submit your covering letter and CV to Gemma Potter at gemma@butlersherborn.co.uk.  A detailed job description can be requested via the same email address.

Next Steps:

All applications will be treated in strict confidence, reviewed and shortlisted for an initial interview stage.  We will respond to all applications, whether shortlisted for interview or otherwise.

Finance and Admin Department

Position:  Book keeper & Admin Assistant  (3 to 4 days /week est – tbc)

Role: To assist the Business and Finance Manager in fulfilling their role (see attached) by providing day to day financial administration for Butler Sherborn and its clients along with providing operational administration for the running of the business.

 

Butler Sherborn – Financial
  • Assisting in the production of annual budgets & forecasts for the firm
  • Paying in of cheques / paying invoices & associated book keeping
  • Cash flow management
  • Payment of wages & implementation of wage reviews.
  • Funding & management discussions with bank when required
  • VAT return
  • Printing off creditors & debtor reports
  • Produce management reports when requested
  • Management of Pension Scheme
  • Managing accountancy software systems

 

Clients – Financial
  • To maintain and manage multiple accounts principally for farm, estate and letting Management clients
  • Raise client account invoices
  • To undertake banking (i.e pay in cheques) for all clients
  • Reconcile monthly rent demands against payments received to produce monthly rent debtors statement
  • Collecting residential rents/reconciling bank statements for Lettings Management Clients and production of quarterly statements
  • To manage the Tenants Deposits held on account for Landlords of residential and commercial properties
  • To be responsible for, be expert in and oversee Landmark including awareness of other farm packages such as Gate Keeper
  • Support the rural team in developing business and promote book keeping within that
  • Along with the Finance and Operations Manager to deliver the Rural Departments "Service Level Requirements" for Estate, Farm & Property Management
 

Butler Sherborn - Operations
  • To assist the Finance and Operations Manager in the delivery of the firms Operational requirements  (see Business and Finance Managers Job Description)