Current Vacancies
Updated: October 2021
Secretary & Administrator to Rural Department (Full Time)
Butler Sherborn Cirencester
Job Description:
- PA and partnership support to Richard Greasby
- Secretarial & administrative support to all within the Rural team – including client work, departmental administration, and marketing.
- Support in the smooth running of the Cirencester Office
- To be a pro active, well organised and supportive team player. To be able to multi-task quickly and efficiently. To be able to take responsibility, on own initiative and when asked, and be fully communicative with the team. Be an extension to Rural team members in communication with clients.
Role Detail:
PA & Partnership Support
- For RG – Including diary management, updating and tracking of appointments, meetings, lunches, seminars etc using Outlook / Teams etc
- To provide wider support to the other partners if/when needed
Secretarial & Admin Support
- Typing for the whole team when needed (supporting Linda Curtis) including: Correspondence, Reports, Valuations, producing Tenancy Agreements, Terms of Business, Letters and Invoices, minutes of meetings, power point slides as required.
- Manage electronic/postal mailings.
- Answering phones (for the Rural Departments and office as a whole) photocopying, scanning, printing, binding, stationary ordering, managing a tidy & efficient office environment. Post.
- File opening – including new files, COI, AML, Alto update, Fee Pipeline entry
- Manual and electronic filing and archiving of files for Rural Department.
- Maintenance & management of the filing system
- Master timesheet management
- Weekly uploading of individual fee earners timesheets
- Monthly Rural Meetings – circulation of agenda / drafting action summaries
- Assisting in delivery of the marketing strategy e.g. posting website news items
- Raising of quarterly management fees
- Use and management of Landmark (property management software)
- Develop a working knowledge of Promap (mapping software)
- Add / manage Alto contacts and associated GDPR compliance
- To support the teams IT needs through OurIT including dictaphones.
- To assist with recruitment and work experience student management
- To provide Ad Hoc support to the Business & Finance Manager in areas of Compliance implementation / Employee Handbook etc, as needed.
- Completion and submission of RICS/CAAV surveys with input from Agents
- Assist with the production of valuation reports
- Provision of lettings management support
Application letter and CV to be sent to Richard Greasby c/o jennyregan@butlersherborn.co.uk Butler Sherborn LLP 43-45 Castle Street, Cirencester GL7 1QD.
Rural Surveyor (full time)
Butler Sherborn Cirencester
Position: Associate Rural Surveyor (Cirencester)
Role:
An exciting opportunity for an experienced Rural Surveyor to join our Rural and Professional department in Cirencester. A dynamic role which includes a mix of valuation and professional work servicing both our existing client base as well as new instructions. The position offers professional and personal career development in a well-regarded Cotswold firm.
Job Description:
An important part of the role is to carry out RICS “Red Book” Valuations as well as developing new business for the valuation team. Our valuations cover a range of properties including country houses, cottages, land, barns, farms and estates for a wide range of purposes including tax, bank security and litigation.
In addition, you would be involved in an interesting variety of professional work, such as farm and residential tenancies, grazing licences, environmental schemes, Basic Payment Scheme applications, planning, and wayleaves and easements. There will be the chance for you to develop new clients and create new work opportunities in areas that suit your interests and strengths.
The role will also help support the wider business of Butler Sherborn which includes Residential Sales & Lettings, Land Sales & Acquisitions, Farm & Estate Consultancy, Professional Valuations and Equestrian property.
To be successful you will need to be: -
- MRICS Rural Surveyor and RICS Registered Valuer with more than 4 years post qualified experience.
- Confident, ambitious and resourceful with the ability to communicate clearly and to work both independently and as part of a team.
- Commercially astute, technically proficient with excellent attention to detail.
- Bright, energetic and personable.
The salary and rewards package offered would be appropriate to the level of experience and qualification of the successful candidate.
The position is available immediately. All applicants will be treated in the strictest confidence.
Application letter & CV to be sent to Richard Greasby c/o Julie Fry julie@butlersherbornc.o.uk / 43-45 Castle Street, Cirencester, Gloucestershire GL7 1QD
Full Time Lettings Negotiator
Location: Butler Sherborn, Burford Office
We have a fantastic opportunity within our thriving lettings department, for a motivated Lettings Negotiator based primarily in our Burford Office.
We are looking to secure an ambitious, determined and focused individual to compliment the department, business and the services that we provide.
The successful applicant will have previous lettings experience and demonstrate excellent communication and negotiation skills, together with being proactive and confident in dealing with clients and properties. It is essential for the successful applicant to be computer literate and have experience working with customer relations management (CRM) tools, together with holding a clean UK driving licence and a car owner.
Responsibilities and Duties
- Canvass for new business, book and conduct lettings appraisals
- Carry out relevant appraisal paperwork
- Monitor and update website portals and CRM tools
- Book and conduct viewings and report viewing feedback
- Lettings negotiation, production and progression of all tenancy paperwork
- Liaising with landlords, tenants, applicants, Butler Sherborn staff and contractors
- Working within the department to grow the lettings portfolio across the Cotswolds
- Work within the department to achieve and exceed monthly budget and targets
- Assisting with the production of management accounts and reporting to the partners when required
- Assisting with the general office administration
- Attending networking and social business development opportunities in and out of normal working hours as and when required.
Hours - 9am – 5.30pm Monday to Friday together with 9.30am – 12.30pm Saturday mornings (1 in 4 on a rota basis). Flexibility as additional hours may be required to attend meetings, training, promotional events, conduct viewings etc.
Salary plus commission package, together with career progression, is available for the right candidate.
If this role is of interest, please submit your CV with any covering letter to vanessa@butlersherborn.co.uk or in hard copy, to the above address.